Duplicate share certificate: How to get one?

What would you be doing if you misplaced a crucial document like your stock certificate? It might be a nightmare since there’s a potential that the document could be exploited, resulting in a significant financial loss. If you lose or misplace your firm’s share certificates, you must immediately notify the police and the company in which you held the shares. You must provide the corporation with the registration number and information of the share certificates for their records to issue duplicate share certificates.

When a firm receives notification that you have misplaced your stock, the folio information or other information given to the company is frozen in place of the missing one.

You can claim shares from IEPF. You need to follow the rules mentioned below.

Execute an Indemnity and Affidavit of the Required Value on non-judicial stamp paper, fully certified by a Notary Public/Special Executive Magistrate. The notary shall stamp the affidavit with proper notarial stamps, along with the sign and the Notary’s Registration Number.

You must file a complaint with the police station and provide a copy of the FIR in writing or attested by a notary/gazette officer (referencing Folio Number, Share Certificate(s), Block Name, Distinctive No(s), and the number of missing shares). Please note that the FIR must have/contain a distinct impression of the appropriate Police Station’s rubber stamp.

In the case of Shares for which authentic certificates have been lost, the Applicant must complete a questionnaire form supplied by the Company or Registrar.

• Stamp paper can only be acquired in the executor’s name.
• Registered Shareholder, for example.

Surety papers such as a salary certificate/payslip, a copy of the most recent Income Tax Assessment Order, or a planned assessment issue emerges by Revenue Authorities/Municipal Authorities/Secretary of Gram Panchayat duly certified by a Notary official Surety income should be greater than the current market value of the stock.

The surety’s full name, location, and signature should be on the indemnification Bond and Surety form, which should be filled out by the same individual who wrote the Indemnity.

Print of PAN Card that has been self-attested. Shareholders’ proof of residence, such as an electric bill, telephone service, gas bill, passport, or driver’s licence, officially attested by a notary, and the Shareholder’s most recent bank statement/passbook.

The executors’ initials are required for any corrections or modifications to these papers.

For the issuance of a duplicate share certificate as well as a change of address, the Shareholder must sign a request letter.

Make a Registered Post application to the Organization or the Registration with the above-mentioned papers. You need to include your phone number or email address in your statement of purpose when mailing the materials. The Company/Registrar will provide Duplicate Share Certificates after determining all documentary criteria. “Duplicate Share Certificate” will be written on the new Certificates.

Although you can claim the IEPF recovery, if you later find your original Share Certificates, it is suggested that you relinquish the duplicates to the Company/Registrar right away.